Quire Permission Roles & Access Control Permalink
Permission roles define what team members can view and do within a project. By assigning roles, teams can protect sensitive data, limit editing access to the right people, and ensure everyone works within their responsibilities. In Quire, permission roles apply at three levels — organization, project, and external team — with default roles including Admin, Normal, Limited, and Guest.
Customizing the permission roles is only available in the Professional, Premium, Enterprise plans. More information can be found at our pricing page.
Organization-Level Permissions
Organization-level roles control access to projects, members, and global visibility across an organization.
| Permission | Admin | Normal+ | Normal | Limited+ | Guest |
|---|---|---|---|---|---|
| Member management Invite members, manage member’s permission |
V | ||||
| Global access Access to all projects in this organization if granted in organization-level |
V | V | V | ||
| Create projects in the organization | V | V | V | ||
| Delete projects in the organization | V |
Note: Normal+ and Limited+ roles are only available at the organization level.
Master Organization Permissions
When a Free organization is linked to a Premium or Enterprise organization, the Premium or Enterprise organization automatically becomes a Master Organization.
Learn more about Master Organization.
Master Access vs. Global Access
You can create a custom role with Master Access and/or Global Access to control cross-organization visibility.
| Permission | Master Access | Global Access |
|---|---|---|
| Access to all the organizations and projects linked to the Master Organization | V | V |
| Access to all the organizations linked to the Master Organization Will not be able to access the projects within the organizations |
V | |
| Access all the projects in that specific organization granted with Global Access | V | |
| Will not be able to access any organizations or projects linked to the Master Organization Can only read the specific organization that the member is invited to |
Project-Level Permissions
Project-level roles define what members can do inside a specific project, including task editing, scheduling, and app installation.
| Permission | Admin | Normal | Limited | Guest |
|---|---|---|---|---|
| Member management Invite members, manage member’s permission |
V | |||
| Manages project tags Create, edit and delete tags in the projects |
V | V | ||
| Manage project’s statuses Create, edit and delete statuses in the project |
V | V | ||
| Change statuses Complete and change tasks’ statuses |
V | V | V¹ | |
| Complete tasks Complete or re-open completed tasks |
V | V | ||
| Schedule Manage start, due, priority |
V | V | V² | |
| Assign Manage assignees |
V | V | V² | |
| Install apps | V | V | ||
| Edit Add and edit any tasks (including task’s name, description, attachments, and tags), add and remove sublists |
V | V | ||
| Edit with limitations Add tasks, edit assigned tasks, write comments to any tasks |
V | V | V³ ⁴ ⁵ | |
| Delete tasks Delete tasks in the project |
V | V | V⁶ |
Note:
¹ Can only change the task’s status when it is assigned to that particular member.
² Can only edit the task’s date, status and priority when the task is assigned to that particular member. Cannot edit the task’s assignee.
³ Can only edit and delete the comment when it is added by that particular member.
⁴ Edit the task’s name and description when the task is assigned to or created by that particular member.
⁵ Change the tags when the task is assigned to or created by that particular member.
⁶ Can only delete the tasks when the task is created by that particular member.
External Team Permissions
External Teams are designed for clients, contractors, or partners with limited project access.
| Permission | Admin | Normal | Limited | Guest |
|---|---|---|---|---|
| Member management Invite members to the External Team, manage member’s permission |
V | |||
| Manages project tags Create, edit and delete tags in the projects |
V¹ | V¹ | ||
| Manage project’s statuses² Create, edit and delete statuses in the project |
||||
| Change statuses Complete and change tasks’ statuses |
V | V | V³ | |
| Complete tasks Complete or re-open completed tasks |
V | V | ||
| Schedule Manage start, due, priority |
V | V | V⁴ | |
| Assign Manage assignees |
V | V | V⁴ | |
| Install apps | V | V | ||
| Edit Add and edit any subtasks to assigned tasks (including task’s name, description, attachments, and tags), add and remove sublists |
V | V | ||
| Edit with limitations Add tasks, edit assigned tasks, write comments to any tasks |
V | V | V⁵ ⁶ ⁷ | |
| Delete tasks Delete tasks created by External Team members |
V | V | V⁸ |
Note:
¹ Can only delete tags from the project when the tag is created by the members from the same External Team.
² Is not available for External Team members.
³ Can only change the task’s status when it is assigned to that particular member.
⁴ Can only edit the task’s date, status, and priority when the task is assigned to that particular member. Cannot edit the task’s assignee.
⁵ Can only edit and delete the comment when it is added by that particular member.
⁶ Edit the task’s name and description when the task is assigned to or created by that particular member.
⁷ Change the tags when the task is assigned to or created by that particular member.
⁸ Can only delete the tasks when the task is created by that particular member.
Learn more about External Teams.
Customize Permission Roles
Member Invite Control
You can restrict member invitations to organization admins only. If enabled:
- Project admins must ensure members are added at the organization level first
- Members without permission should contact the organization admin
Edit Permission Roles
Customizing the permission roles is only available in the Professional, Premium, Enterprise plans. More information can be found at our pricing page.
- Go to Organization Members settings.
- Scroll to Permission Control.
- Click the edit (pen) icon next to a role.
- Adjust permissions as needed.
- Save changes.
Note: The default Admin role cannot be edited or deleted.
Reset to Default
- Click Reset to default.
- Select the role to restore.
Create a New Role
Creating and deleting the permission roles are only available in the Premium and Enterprise subscription plans. More information can be found on our pricing page.
- Click Create new role.
- Configure permissions.
- Save the role.
Delete a Role
- Hover over the role.
- Click the trash icon.
Roles assigned to members cannot be deleted.
Frequently Asked Questions
What are permission roles in Quire?
Predefined access levels that control what members can view and manage across organizations, projects, and external teams. Default roles include Admin, Normal, Limited, and Guest. Professional, Premium, and Enterprise plans can also customize or create new roles.
What are organization-level permission roles in Quire?
Roles that control access to projects, members, and global visibility across an organization. Available roles: Admin, Normal Plus, Normal, Limited Plus, and Guest. Normal+ and Limited+ are exclusive to the organization level and can grant global access to all projects.
What are project-level permission roles in Quire?
Roles that define what members can do inside a specific project, including task editing, scheduling, and app installation. Available roles: Admin, Normal, Limited, and Guest. Limited members can only edit tasks assigned to or created by them. Guests have read-only access.
What are External Team permissions in Quire?
A restricted access mode for clients, contractors, or partners. External Team members can only access tasks assigned to them and cannot manage project statuses. Roles within an External Team include Admin, Normal, Limited, and Guest.
What is the difference between Master Access and Global Access in Quire?
Master Access grants access to all organizations and projects linked to the Master Organization. Global Access grants access to all projects within a specific organization that has been given Global Access.
What is the Admin role in Quire?
The highest permission level at both organization and project levels, with full control over members, projects, tasks, and settings. It is the only default role that cannot be edited or deleted.
What is the Limited role in Quire?
A restricted member level available at the project and External Team levels. Limited members can only edit tasks assigned to or created by them, and cannot manage tags, statuses, or other members.
What is the Guest role in Quire?
The most restricted permission level, providing read-only access. Guests cannot add or edit tasks, manage members, install apps, or change statuses.
What are custom permission roles in Quire?
All default roles except Admin can be customized. Customizing existing roles requires a Professional, Premium, or Enterprise plan. Creating or deleting custom roles requires Premium or Enterprise.